AIM Care Manager

Run your whole agency. From one place.

Care plans, medication, rotas, visits, messages, finance and compliance in one system, with AI that drafts, checks and plans alongside your team.

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From £15 per staff / month + VAT · 14-day managed switch

The platform

Everything to deliver great care.

Care plans

Assessment to signed care plan in under 30 minutes, built on the CQC framework.

Care planning Medication & eMAR

Live MAR charts, stock counts, controlled drugs, PRN protocols and body maps.

eMAR Scheduling

AIM Assign plans the week on real road miles, then you review and publish.

AIM Assign Carer app

GPS check-ins, tasks, eMAR, body maps and voice notes at the door.

Carer app Chat, calls & meetings

Team chat, calls and video meetings, so WhatsApp groups can go.

Chat & video People & HR

Right to work, DBS, training, leave and supervisions with expiry alerts.

People & HR Finance

Visit logs become invoices and payroll, with every exception flagged first.

Finance Compliance

Audit trail, permissions and CQC-ready evidence, always up to date.

Compliance
[01] Care planning & records

Assessment to care plan in under 30 minutes.

Record the assessment, and AIM drafts a care plan built on the CQC Single Assessment Framework. Your senior reviews and signs it.

  • AI care plans & reviews
  • Risk assessments
  • Assessment recording & transcription
  • Body maps & incidents
  • MCA, DoLS & consent
  • E-signatures & version history
  • Audit-ready visit notes, any language
  • AIM Rewrite for clear records
“I have been advertising AIM on our Facebook page. It is a fantastic system and you guys should be very proud.”
Agency owner · AIM client
[02] Medication · eMAR

Every dose, accounted for.

Prescriptions come in from the NHS dm+d database. Carers record each dose at the door, stock is counted as it's used, and missed or late doses alert the office straight away. Snap a prescription or MAR sheet and AIM Assist fills it in, or upload it directly.

  • NHS dm+d medication database
  • Electronic MAR charts
  • Stock counts & low-stock alerts
  • Controlled drugs
  • PRN protocols
  • Body maps for creams & patches
  • Snap or upload with AIM Assist
  • Missed & late dose alerts
aim assign

Thousands of hours. Planned in minutes.

AIM Assign builds the whole week: it groups clients into efficient rounds on real road miles, matches the right carer, and saves it as a draft for you to publish.

  • Auto-rostering by area
  • Continuity & preferences
  • Travel time on road miles
  • Working-time rules
  • Double-ups & runs
  • Visit patterns & clone rota
  • Drafts, review & publish
  • Plain-English reasons for every choice
[04] Carer app · visits

The whole round, in their pocket.

On iOS and Android, built for carers, PAs and nurses. Every visit is GPS-verified, and everything they record lands in the office instantly.

  • GPS & QR check-in, works offline
  • Tasks & visit reports
  • Time tracking & shift review
  • Body maps & alerts
  • Leave requests
  • Family portal updates
Download on theApp StoreGet it onGoogle Play
[05] Communication

Chat, call and meet in one place.

Stop switching between WhatsApp, Teams and email. Message carers, call families and run team meetings inside AIM, linked to the right client and visit.

  • Team & group chat
  • Video calls & meetings
  • Two-way SMS & WhatsApp
  • Gmail & Outlook sync
  • AI-drafted emails
  • Broadcasts to every carer
  • Family updates
  • Every message on the record
WhatsApp✕ Slack✕ Microsoft Teams✕ Zoom✕
Chats
Group chats
Voice calls
Video calls
Meetings
[06] People · HR

Hire, onboard and stay compliant. On autopilot.

From job ad to first shadow shift: screening, right to work, DBS, contracts and training are tracked in one place, with agents doing the chasing.

  • Recruitment pipeline
  • Right to work & DBS checks
  • Contracts & e-signature
  • Training matrix & records
  • Qualification expiry reminders
  • Policies with acknowledgements
  • UK statutory holiday pay engine
  • Leave & availability
[07] Finance

Visit logs in. Invoices and payroll out.

Scheduled vs actual is reconciled automatically. Rate sheets, funders and split funding are applied, and every exception is flagged before you approve a single invoice.

  • Invoice runs
  • Payroll runs & payslips
  • Rate sheets & funders
  • Split funding
  • Mileage & expenses
  • Overtime & under-time exceptions
  • Council export formats
  • Carer profitability
aim assist

Just ask. It does the rest.

Type it or say it. AIM Assist can create clients, draft plans, build schedules, send messages and pull reports, and it asks before saving any change.

  • 70+ actions across AIM
  • Voice dictation anywhere
  • Upload documents, ask questions
  • Approval before any change
  • Charts & exports on request
  • Specialist agents behind the scenes
[09] Intelligence · early access

Agents that work. A Sentinel that watches.

AIM Agents take on rotas, audits, finance, HR, recruitment and enquiries around the clock. AIM Sentinel reads every care note and flags small signs early.

Explore Explore AIM Sentinel
[10] Compliance & reporting

Inspection-ready. Every day.

Every change is logged, every role sees only what it should, and live dashboards show where you stand on care, medication, people and visits.

  • Full audit trail
  • Roles & permissions
  • 20+ operational reports
  • Overview dashboards
  • Scheduled vs actual
  • Safeguarding language alerts
  • Supported living module
  • Automations & reminders
Security & certifications
aim migrate

Bring everything. In 14 days.

Fully managed by our team, with the scope agreed before we start. Switching from another UK system? Your first 3 months are free on annual plans.

BirdieNourishAccessCarePlannerLog my CarePerson Centred SoftwareCareLineLive
Your old system
Clients Staff Care plans Medications Rotas
Importing0%
Case study · Alpine Care

Onboarding to Outstanding. In under a week.

Alpine Care moved to AIM with AIM Migrate. Less than a week later, the inspectors arrived. Care plans, MAR charts and visit logs were all in one place, and the service was rated Outstanding.

  1. 01MigratedRecords moved by AIM Migrate
  2. 02LiveOffice and carers on AIM
  3. 03InspectedUnder a week later
  4. 04OutstandingRating received
Rated Outstanding
Ready to grow?

Add the growth engine with AIM Business Suite.

Everything in AIM Care Manager, plus recruitment, a 24/7 voice agent, a shared inbox, referrals, social, ads and reviews.

Explore AIM Business Suite Compare plans
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